The first step to planning a picnic is deciding the which day works best for you and the people you want to invite. This can be a little trickier with more people, but if you plan it far enough in advance, everyone should have time to fit it into their schedules.
2. Check the weather beforehand
Also, check the weather before you choose a date. No one wants to sit in the cold, wind or rain. Unless that’s what you’re going for then go crazy. But a nice open sunny day is preferred by many.
3. Choose a Location
Are you planning on having your picnic at the park, or the beach, or a pavilion? This step will help with what type of clothes everyone wears, as well as what supplies you’ll need.
Inviting the guests
4. Make a guest list and have them RSVP
You will need to know how much food and other goodies to supply, so make a guest list as soon as you’ve settled on a date, time, and place for your picnic.
The absolute easiest way to do this is to create a Whatsapp group and quickly add all the parties involved. This helps with RSVP but also other arrangements including helping some friends out with directions 5 mins before the event starts 🙂
There are no limits really but the logistics can get out of hand quickly when inviting hoards of people.
So either keep it simple with yourself and your lover or invite another 2-4 people.
5. What’s the plan for food
Once you have everything set and your guest list updated, you need to decide if you’re supplying everything or if your guests are going to chip in. In North America, they have something called a potluck.
a meal or party to which each of the guests contribute a dish.
For a group of 4+, I can definitely recommend this approach where everyone brings something. Keep in mind this must still be coordinated by yourself via the WhatsApp group we discussed earlier.
6. Check for Food Allergies
You want your guests to enjoy themselves, so ask ahead if anyone has food allergies or preferences that will need to be considered.
7. Begin Making Your Food and Condiment Checklist
You want to ensure you have everything, so start making a list of supplies you’ll need. Start with the food, and work your way to other things. The primary food and condiment checklist is provided below.